Series 500 References

Speeches Shim

Additional Help or Supplementary References = These documents contain optional, helpful guidance and examples of best practices.

Mandatory Reference = There are two types: (a) External Mandatory References, which are governing external statutes, Executive Orders, regulations, and authorities; and (b) Internal Mandatory References, which contain mandatory guidance created internally by USAID.

 

501 - The Automated Directives System

  • 501maa
    ADS Chapters and Point of Contact List | [Mandatory Reference]
    PDF
  • 501mab
    Clearance List for ADS Material | [Mandatory Reference]
    PDF
  • 501mac
    ADS Style and Format Guide | [Mandatory Reference]
    PDF
  • 501mad
    USAID Federal Regulations for Web Accessibility | [Mandatory Reference]
    PDF
  • 501mae
    The ADS Process | [Mandatory Reference]
    PDF
  • 501mag
    Bureau for Management Customer Service Standards | [Mandatory Reference]
    PDF
  • 501mai
    Standard Operating Procedures (SOPs) in the ADS | [Mandatory Reference]
    PDF
  • 501sad
    Four-Step Process for Drafting, Revising, Clearing, and Issuing ADS Directives | [Additional Help]
    PDF
  • 501sae
    ADS Users Guide | [Additional Help]
    PDF
  • 501sag
    ADS Chapter Template | [Additional Help]
    DOC
  • 501sah
    Standard Operating Procedures (SOPs) in the ADS | [Additional Help]
    PDF
  • 501sai
    E2 Travel Management Service User Guide | [Additional Help]
    PDF
  • 501saj
    ADS Process | [Additional Help]
    PPTX
  • 501sak
    ADS Assessment Process | [Additional Help]
    PDF

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504 - Agency Notices

  • 504maa
    Authorized Senders For Agency Notices | [Mandatory Reference]
    PDF
  • 504mad
    Instructions for Creating Agency Notices Without Using the Notice Generator | [Mandatory Reference]
    PDF
  • 504mae
    Instructions for Using the Notice Generator | [Mandatory Reference]
    PDF

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502 - The USAID Records Management Program


  • 502maa
    Electronic Records Disposition Schedule | [Mandatory Reference]
    PDF
  • 502mab
    Strategic Objective Document Disposition Schedule | [Mandatory Reference]
    PDF
  • 502mac
    USAID / Washington and Missions Disposition Schedules | [Mandatory Reference]
    PDFs
  • 502mae
    Subject Outlines/Codes | [Mandatory Reference]
    PDF
  • 502maf
    Form 502-4 Detailed Instructions | [Mandatory Reference]
    DOC
  • 502mag
    AID Form 502-4 2017 Disposition File Plan and PII Inventory | [Additional Help]
    PDF
  • 502sab
    Quality Assessing Scanned Documents | [Additional Help]
    PDF
  • 502sac
    Questions and Answers: Electronic Records Management and Scanning | [Additional Help]
    PDF
  • 502sad
    How to Prepare Your Records for Scanning | [Additional Help]
    PDF

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503 - Correspondence Management

  • There are no Internal References for this chapter.

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505 - Forms Management Program

  • 505maa
    Listing of Standard and Optional Forms Not To Be Electronically Generated Without Specific Approval by GSA | [Mandatory Reference]
    PDF
  • 505saa
    USAID Forms Catalog | [Additional Help]
    PDF

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506 - Reports Management

  • There are no Internal References for this chapter.

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507 - Freedom of Information Act (FOIA)

  • There are no Internal References for this chapter.

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508 - The USAID Privacy Policy

  • 508maa
    USAID System of Records Notice Template | [Mandatory Reference]
    PDF
  • 508mab
    Information Collection Request Process and Procedures | [Mandatory Reference]
    PDF
  • 508mac
    USAID Privacy Impact Assessment Template | [Mandatory Reference]
    PDF
  • 508mad
    Common Sense and Ad Hoc Requests | [Mandatory Reference]
    PDF
  • 508mag
    Guidance for USAID Privacy Act Section (e)(3) Statements or Notices | [Mandatory Reference]
    PDF
  • 508mah
    USAID Open Data Privacy Analysis Template | [Mandatory Reference]
    PDF
  • 508mai
    USAID Privacy Program Breach Notification Policy and Plan | [Mandatory Reference]
    PDF
  • 508maj
    USAID Privacy Threshold Analysis Template | [Mandatory Reference]
    PDF
  • 508mak
    USAID Public Web Site Privacy Policies Requirements | [Mandatory Reference]
    PDF
  • 508saa
    Privacy Basics | [Mandatory Reference]
    PDF

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510 - Mandatory Declassification Review

  • There are no Internal References for this chapter.

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511 - Vital Records Program

  • 511sab
    Examples of Vital Records | [Additional Help]
    PDF

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512 - Agency Printing and Graphics Services

  • There are no Internal References for this chapter.

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513 - Mail Management

  • There are no Internal References for this chapter.

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514 - Parking Program Administration

  • There are no Internal References for this chapter.

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515 - Metro Transit Subsidy Program

  • There are no Internal References for this chapter.

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516 - Federal Register Notices

  • 516saa
    Sample Letter Request for Emergency Publication of a Notice | [Additional Help]
    PDF
  • 516sab
    Office of the Federal Register Regular Publication Schedule | [Additional Help]
    PDF
  • 516sac
    Sample Letter from the Certifying Officer | [Additional Help]
    PDF
  • 516sad
    Sample Letter from the Originating Office | [Additional Help]
    PDF
  • 516sae
    Preparation of Documents for Electronic Submission to the Office of the Federal Register | [Additional Help]
    PDF

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517 - Acquisition of Domestic Real Property

  • 517maa
    Joint Asset Management Plan | [Mandatory Reference]
    PDF
  • 517mab
    Request for Space Change Template | [Mandatory Reference]
    PDF
  • 517mac
    Washington Real Estate Strategy Program Design Goals and Strategies | [Mandatory Reference]
    PDF
  • 517mad
    Space Request Action Memo | [Mandatory Reference]
    PDF

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518 - Personal Property Management (Domestic)

  • There are no Internal References for this chapter.

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519 - Building Services

  • 519mab
    Naming and Recognition of Interior Space in Washington | [Mandatory Reference]
    PDF
  • 519saa
    Agency Conference and Meeting Rooms | [Additional Reference]
    PDF

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521 - Claims for Losses of Private Personal Property

  • There are no Internal References for this chapter.

522 - Performance of Temporary Duty Travel in the U.S. and Abroad

  • 522mah
    New Mileage Rates for Operating Privately Owned Vehicles (POV) | [Mandatory Reference]
    PDF
  • 522mai
    | Reporting of Foreign Gifts | [Mandatory Reference]
    PDF
  • 522maj
    Appropriate Fiscal Year to Charge for USAID Employees Travel and Transportation of Effects
    PDF
  • 522mam
    Action Memorandum for the Assistant Administrator For Management | [Mandatory Reference]
    PDF
  • 522man
    Request for Actual Subsistence Expense After Travel Has Been Completed | [Mandatory Reference]
    PDF
  • 522mao
    Request for Actual Subsistence Expense Before Travel Has Been Completed | [Mandatory Reference]
    PDF
  • 522map
    Premium Class Air Travel (Business Class) Certification | [Mandatory Reference]
    PDF
  • 522maq
    Request for Travel Authorization | [Mandatory Reference]
    PDF

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523 - Foreign Service Assignment Travel

  • There are no Internal References for this chapter.

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524 - Entitlements for Domestic Relocation

  • There are no Internal References for this chapter.

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525 - Separation/Retirement Travel for Foreign Service Employees

  • There are no Internal References for this chapter.

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520 - International Cooperative Administrative Support Services (ICASS) (An OMS Chapter)

  • 520saa
    Acronyms Commonly Related to ICASS | [Additional Help]
    PDF

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526 - USAID Guest House Services

  • There are no Internal References for this chapter.

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527 - Functions of the Mission Executive Office

  • 527maa
    Administrative Guidance on How to Open an Overseas Operating Unit | [Mandatory Reference]
    PDF
  • 527mab
    Guidance on how to Close a USAID Mission -- Checklist | [Additional Help]
    PDF
  • 527sab
    Guidance on Preparing Mission Orders | [Additional Help]
    PDF
  • 527sac
    Management Services Review Guidelines | [Additional Help]
    PDF

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528 - Energy Management and Planning Program for USAID Buildings

  • There are no Internal References for this chapter.

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529 - Safety Program

  • 5297m
    Hazard Communication Program | [Mandatory Reference]
    PDF

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530 - Emergency Planning Overseas

  • There are no Internal References for this chapter.

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531 - Continuity of Operations Program

  • 531maa
    Continuity of Operations Plan | [Mandatory Reference]
    PDF
  • 531saa
    Alternate Operations Facility | [Mandatory Reference]
    PDF

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532 - Employee Operated Services and Facilities

  • There are no Internal References for this chapter.

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533 - Purchasing for USAID's Overseas Activities

  • There are no Internal References for this chapter.

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534 - Personal Property Management Overseas

  • There are no Internal References for this chapter.

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535 - Real Property Management Overseas

  • There are no Internal References for this chapter.

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536 - Use and Control of Official Vehicles

  • There are no Internal References for this chapter.

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537 - Professional Liability Insurance

  • There are no Internal References for this chapter.

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539 - Overseas Schools Program

  • There are no Internal References for this chapter.

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541 - Information Management

  • There are no Internal References for this chapter.

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545 - Information Systems Security

  • 545mac
    Information Technology Security Roles and Responsibilities | [Mandatory Reference]
    PDF
  • 545mad
    Incident Response Guidance for Unclassified Information Systems | [Mandatory Reference]
    PDF
  • 545mah
    Contract Clause Guide For Unclassified Information System Security Systems and Services | [Mandatory Reference]
    PDF
  • 545mai
    Business Continuity Planning Procedures & Guidelines | [Mandatory Reference]
    PDF
  • 545mak
    Data Remanence Procedures | [Mandatory Reference]
    PDF
  • 545mal
    Disaster Recovery Planning Procedures and Guidelines | [Mandatory Reference]
    PDF
  • 545mam
    Acceptable Use of IT Resources | [Mandatory Reference]
    PDF
  • 545man
    Establishing System Security Level Procedures and Guidelines | [Mandatory Reference]
    PDF
  • 545map
    Incident Identification & Reporting Procedures | [Mandatory Reference]
    PDF
  • 545maq
    Information Assurance Procedures | [Mandatory Reference]
    PDF
  • 545mar
    | Internet Acceptable Usage Policy | [Mandatory Reference]
    PDF
  • 545mbd
    Rules of Behavior for Users | [Mandatory Reference]
    PDF
  • 545mbg
    Wireless Standards and Guidelines | [Mandatory Reference]
    PDF
  • 545mbh
    IPv6 Plans and Standards | [Mandatory Reference]
    PDF
  • 545mbm
    Guidelines for Remote Access Soft Tokens for Personal Devices | [Mandatory Reference]
    PDF
  • 545sae
    Contingency Planning for Information Resources | [Additional Help]
    PDF

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547 - Property Management of Information Technology (IT) Resources

  • 547maa
    Limits on Custom-Developed Software | [Mandatory Reference]
    PDF

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549 - Telecommunications Management

  • There are no Internal References for this chapter.

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550 - End-User Applications

  • There are no Internal References for this chapter.

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578 - Information Quality Guidelines

  • 578maa
    Categories of USAID Information | [Mandatory Reference]
    PDF
  • 578mab
    USAID Peer Review Report Submission Form | [Mandatory Reference]
    PDF
  • 578mac
    Correction Request Form | [Mandatory Reference]
    XLS

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553 - Congressional Inquiries

  • There are no Internal References for this chapter.

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554 - Congressional Witnesses

  • There are no Internal References for this chapter.

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555 - Congressional Delegations

  • There are no Internal References for this chapter.

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556 - Congressional Reports

  • There are no Internal References for this chapter.

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557 - Public Information

  • There are no Internal References for this chapter.

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558 - Public Activity

  • There are no Internal References for this chapter.

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559 - Inquiries from the News Media

  • There are no Internal References for this chapter.

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560 - News Releases and Services

  • There are no Internal References for this chapter.

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552 - Classified Information Systems Security

  • 552sab
    Approval to Access and Process Classified National Security Information via Information Systems | [Additional Help]
    PDF

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561 - Security Responsibilities

  • There are no Internal References for this chapter.

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562 - Physical Security Programs (Overseas)

  • 562maa
    Annual Report Guidance for FY 2005 | [Mandatory Reference]
    PDF

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563 - Armored Vehicle Program

  • There are no Internal References for this chapter.

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564 - Security Communications

  • There are no Internal References for this chapter.

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565 - Physical Security Programs (Domestic)

  • There are no Internal References for this chapter.

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566 - US Direct-Hire and PASA/RSSA Personnel Security Program

  • There are no Internal References for this chapter.

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567 - Classified Contracts and Awards Under USAID's National Industrial Security Program

  • 567saa
    Statement of Work Security Clause for Classified Contracts | [Additional Help]
    PDF

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568 - National Security Information and Counterintelligence Security Program

  • There are no Internal References for this chapter.

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579 - USAID Development Data

  • 579maa
    Foreign Assistance Reporting and the Foreign Assistance Data Redaction System | [Mandatory Refrerence]
    PDF
  • 579mab
    Activity Location Data | [Mandatory Refrerence]
    PDF
  • 579saa
    Geographic Data Collection and Submission Standards | [Additional Help]
    PDF
  • 579sab
    Protecting Sensitive Information Prior to Publication of USAID Foreign Assistance Data | [Additional Help]
    PDF

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580 - Conference Planning and Attendance


  • 580maa
    Conference Coordinator Checklist | [Mandatory Refrerence]
    PDF
  • 580mab
    Conference Approval Memorandum Template USAID Sponsored Conferences | [Mandatory Reference]
    DOC
  • 580mac
    Action Memorandum Template - Multilateral Conference Attendance | [Mandatory Reference]
    PDF
  • 580mac1
    Action Memorandum Template Spreadsheet | [Mandatory Reference]
    XLS
  • 580saa
    eConference Tracking and Approval System (eCTAS) User Guide | [Additional Help]
    PDF
  • 580sab
    Conference Policy Frequently Asked Questions | [Additional Help]
    PDF
  • 580sac
    Conference Approval Requirements Matrix | [Additional Help]
    PDF
  • 580sad
    Sample Conference Approval Package | [Additional Help]
    PDF

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590 - Audit

  • 590sab
    Standard Operating Procedures for USAID Engagement in OIG Audits
    PDF
  • 590sac
    Standard Operating Procedures for USAID Engagement in SIG Audits
    PDF

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591 - Financial Audits of USAID Contractors, Grantees, and Host Government Entities

  • 591maa
    USAID Financial Audit Guide for Foreign Organizations | [Mandatory Reference]
    PDF
  • 591mab
    USAID Framework for Foreign Audit Environment Appraisal and Audit Firm Assessment | [Mandatory Reference]
    PDF
  • 591saa
    Financial Audit Requirements Chart | [Additional Help]
    PDF

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592 - Performance Audits

  • There are no Internal References for this chapter.

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593 - Reviews Conducted by the Government Accountability Office (GAO)

  • 593saa
    Sample Cover Letter Responding to GAO Request for Sensitive Information | [Additional Help]
    PDF

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594 - Audits of USAID's Annual Financial Statement

  • There are no Internal References for this chapter.

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595 - Audit Management Program

  • There are no Internal References for this chapter.

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596 - Management Accountability and Control

  • 596mab
    Management Control Review Committee (MCRC) Charter | [Mandatory Reference]
    PDF
  • 596mac
    Risk Assessment Guide | [Mandatory Reference]
    PDF

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597 - Operations Performance Policy

  • 597saa
    Results Statement Checklist | [Additional Help]
    PDF
  • 597sab
    Results Framework Checklist | [Additional Help]
    PDF
  • 597sac
    Metric Selection Criteria | [Additional Help]
    PDF
  • 597sad
    Data Quality Assessment Checklist | [Additional Help]
    PDF
  • 597sae
    Metric Reference Sheet Template | [Additional Help]
    PDF
  • 597saf
    Execution and Performance Plan (EPP) Template | [Additional Help]
    PDF
  • 597sag
    AIDStat One-Pager | [Additional Help]
    PDF
  • 597sah
    Types of Business Analysis | [Additional Help]
    PDF
  • 597sai
    Transparency, Accountability, and Performance Project Overview | [Additional Help]
    PDF

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