Advance Payment, Liquidation/ Reimbursement, and Reporting for Assistance Agreements

Mandatory Reference for ADS Chapter 636

New Edition Date: 09/19/2014
Responsible Office: M/CFO
File Name: 636maa_091914

Overview

The purpose of this reference is to provide mandatory and non-mandatory guidance, as well as best practices related to advance payment, liquidation/ reimbursement, and reporting procedures. This guide applies to agreements applicable per ADS 636.3.1. When circumstances dictate, as outlined in this guide, Mission Directors, Agreement Officers (AOs), and Agreement Officer Representatives (AORs) must be informed. Where issues rise to a level at which a debt to the U.S. Government is established, payment stations must follow ADS 625, Accounts Receivable. Operating Units may make modifications to these procedures to accommodate unique workflows and/or circumstances.