OMB No. 0412-0004
Expiration Date 10/31/2008

AID 11 (Application for Approval of Commodity Eligibility)

Paperwork Reduction Act Notice. Information furnished will be used to verify compliance with legal requirements, as a basis for recourse in the event of noncompliance, and to monitor participation in USAID programs. It will be disclosed outside USAID only as provided by law. Submission of this information has been determined to be necessary to receive payment from USAID funds pursuant to 22 U.S.C. 2381.

Public reporting burden for this collection of information is estimated to average thirty minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The Agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to:

U.S. Agency for International Development
Office of Acquisition and Assistance
Policy Division (M/OAA/P)
Washington, D.C. 20523-0001
and
Office of Management and Budget
Paperwork Reduction Project (0412-0004)
Washington, D.C. 20503

Requirement for Payment. Section 201.11(k) of USAID Regulation 1
(22 CFR 201) declares that a commodity purchase transaction is eligible for USAID financing only if USAID provides a determination of the commodity eligibility on the Commodity Approval Application. Section 201.52(a) (8) of the Regulation states that to secure payment a supplier must submit the signed original of this form, countersigned by USAID. As appropriate, a reproduced copy of the validated form, certified as provided in the second paragraph following, is required with each subsequent claim for partial shipments made under the original validated Form AID 11. Alterations to Block 16 are not acceptable.

Form submission and USAID approval. To secure USAID approval, a supplier must submit the signed and properly executed original and one copy of the form addressed to the USAID Commodity Office listed in the letter of credit or direct letter of commitment pursuant to which this approval of commodity eligibility is requested. USAID will indicate its approval in Block 17 of the form if the form is properly executed and if USAID has no objection to financing the described commodity. If USAID refuses approval, the Agency will return the form to the supplier with an explanation for refusal. In either case, an identification number will be assigned by USAID in the upper right-hand corner of the form. Any follow-up correspondence between the supplier and USAID should refer to this number. Partial Shipments. In the event a supplier expects to make more than one shipment
under a single contract, letter of credit, or collection document, it may either submit a separate Form AID 11 covering each shipment, or submit a single Form AID 11 covering the entire contract. In the latter case, the original USAID-approved form will be presented to the paying bank with the supplier’s first request for payment and a reproduced copy of the approved form, properly certified in Block 18, will be presented with each request for payment for subsequent partial shipments. See detailed instructions for Block 8.

Duration of USAID Approval. USAID approval remains valid for six (6) months as evidenced by the expiration date entered by USAID in Block 17. If the letter of credit is valid for a longer period, upon request from the supplier and submission of a copy of the letter of credit, USAID will provide an approved expiration date corresponding to the expiration date of the letter of credit. If the USAID approval expires prior to delivery, the supplier must reapply for approval, making reference to the transaction number assigned by USAID.

Timing of Submission. Under letter of credit financing the application should be submitted subsequent to receiving confirmation or advice of credit, but prior to shipment. The form may, however, be submitted prior to receipt of such credit provided that an original or true copy of the purchase contract accompanies the application. Under any other method of financing, the application will be submitted following receipt of instructions that the transaction is to be USAID-financed and must be accompanied by an original or true copy of the contract with the importer. The form should not be submitted prior to the time the supplier is able to furnish all required information in Blocks 12 through 15.

Language. Every commodity description which appears on the form must be stated in English. If a supplier furnishes as an attachment to this form a contract in a language other than English, an English translation of the commodity description must also be furnished.

Completeness. All numbered blocks MUST be fully and appropriately completed. If the application contains incomplete blocks, it will NOT be processed but will be returned for completion.

Obtaining Forms. The form is available as a macro on USAID’s website at http://www.usaid.gov/forms. Forms may be obtained in limited quantities from banks holding USAID letters of commitment, field offices of the Department of Commerce, the USAID office in the supplier’s country, or the Information and Records Division (M/AS/IRD), U.S. Agency for International Development, Washington, D.C. 20523-2701. A supplier may reproduce the form provided the reproduction is identical with the original copy in every respect, including size, and format. A supplier may overprint its name and address in Block 5.